Terms and Conditions for Press Registration
These terms and conditions apply to each press
delegate. Press delegate means any Contract Partner (individual person
or entity) entering into a contract with the European Association for
the Study of Diabetes e.V. (organiser).
All references to a date or a deadline,
mentioned in this and other conference documents, refer to the Central
European Time Zone (CET).
1. Registration Fees
Press Registration is free for all approved
press delegates. Communication organizations’ representatives wishing to
promote products or services (i.e. marketing, advertising or public
relations representatives) may not register as press delegates.
2. Registration Process
Press delegates register for the Annual Meeting using the online system on the website www.easd.org or onsite.
To register as a press delegate for the EASD Annual Meeting, journalists must present their Press Identification (Press ID card) or a Letter of Assignment from the Editor-in-Chief of a recognised source (news organisation). Business cards will not be accepted as a form of Press Identification and no exceptions will be made to this rule.
Our offers are non-binding. By clicking the Finish Registration
button at the end of the online system, the press delegate completes
the registration process and makes a binding offer to enter into a
contract with the organiser. Only fully completed registrations will be
accepted. Registration must include the name of the press delegate; the
organiser does not accept blank registrations.
The name badge and all other conference
materials will be distributed onsite. You will be asked to present your
registration confirmation and/or personal ID.
Press delegates receive admission to the Scientific Programme, admission to the Exhibition, admission to the Press Center and conference material.
Children under the age of 18 will not be admitted in session rooms, exhibition or poster halls.
3. Confirmation of Registration
Registration is confirmed once your
registration details including Press ID card or Letter of Assignment have been reviewed. EASD reserves the right to deny Press Registration to anybody it considers not to meet the criteria.
Registration confirmation is sent
by email. Press delegates are asked to present their registration
confirmation together with their ID at the “Press Registration” counter
onsite at the congress venue.
4. Name Change
Name changes are not possible.
5. Name Badge Replacement
Registered press delegates must wear press badges at all times during the Annual Meeting.
Access to the congress centre will not be granted without the official
press badge. If a press delegate loses or misplaces the press badge, a
handling fee of Euro 50 will be charged for a replacement badge. Upon
handing out a new press badge, the original badge will be de-activated
and is invalid.
6. Embargo Policies
Information contained in those abstracts
published online and in the Volume of Abstracts may not be released
until the abstracts appear on the EASD website. Abstracts are made
available on the EASD website before the Annual Meeting takes place.
Poster Presentations are under embargo until
11:59 (CET) on 12 September 2017. Oral Presentations are under embargo
until one (1) minute following the commencement of the speakers’
Press briefings, other than those organised by
the EASD, are permitted; however, they cannot be held on site at the
same time as an EASD press event. Presenters of press briefings are not
permitted to invite company and / or institution representatives to
attend the briefing.
Third party press materials must be delivered
on-site to the staff in the EASD Press Room at the Annual Meeting.
Materials delivered to the EASD Office in Düsseldorf prior to the Annual
Meeting will not be transported to the Annual Meeting location.
Press releases must clearly display the embargo
date and time of the presentation at the Annual Meeting. The company
issuing the release assumes responsibility for ensuring embargoed
releases are only distributed to reporters who will abide by the EASD’s
Camera crews filming in areas other than the
Press Center or press conference hall must contact the Press Office
before filming. Prior written approval from the presenter is required
for permission to be granted. EASD does not obtain approval for those
wishing to photograph / video a presenter. These same rules apply for
still photography. Photography / recording in open (public) areas of the
Congress Centre is allowed - this does not include: Lecture Halls,
Poster Exhibition Hall, Speakers’ Lounge, Industry Exhibition.
7. Modification of the Programme
The organiser will make all efforts to adhere
to the programme advertised. However, the organiser and its agents
reserve the right to alter, replace or cancel, without prior notice, any
of the speakers or arrangements announced, provided that the overall
character of the event remains unaffected. The organiser will inform the
press delegate to that effect immediately by publishing details of the
modification on the website. If those modifications are caused by any
factor outside of the reasonable control and the responsibility of the
organiser (e.g. a speaker is suddenly prevented from attending, any
unforeseeable disruption at the venue), the organiser will not be liable
for any loss or inconvenience caused as a result of such modifications.
8. Cancellation of the Congress
The organiser reserves the right to withdraw
from the contract in whole or in part and to cancel the Annual Meeting
if the performance of the same is impossible due to force majeure or
other unforeseen incidents outside its responsibility including, without
limitation, strike, lock-out, natural disasters, terrorism, riots, war,
disorder, and acts of public authorities. The organiser will inform the
press delegate to that effect immediately.
In this case, the organiser cannot be held
liable by the press delegate for any damages, costs, or losses incurred,
such as transportation, accommodation, costs for additional orders,
financial losses, etc. caused by the slight negligence of the organiser,
its legal representatives or vicarious agents. Apart from that, the
limitation of liability according to Section 9 remains unaffected.
9. Limitation of Liability
The organiser is liable without restriction for
any damage arising from loss of life, personal injury or illness caused
by the organiser, its legal representatives or vicarious agents.
In the event of any other damage caused by the
organiser, its legal representatives or vicarious agents, liability is
limited to intentionally or grossly negligent conduct.
The above does not apply to claims relating to
breaches of fundamental contract obligations. Fundamental contract
obligations are those the performance of which is essential to the
contract and on which the attendee may rely. In the event of a breach of
fundamental contract obligations caused by the slight negligence of the
organiser, its legal representatives or vicarious agents, the
organiser’s liability for all damage is limited to the foreseeable
damages typical of the contract.
10. Data Protection and Sharing of Contact Details
The EASD office will collect and store all
personal data for the preparation and execution of the EASD Annual
Meeting. Your data will not be passed onto any third party.
11. Applicable Law and Jurisdiction
German law applies. The application of the
United Nations Convention on Contracts for the International Sale of
Goods (CISG) is excluded. The court is Düsseldorf, Germany. This does
not affect (i) the right of consumers to assert claims in a court with
jurisdiction in their state of habitual residence or (ii) mandatory
rules applicable in such state.
individual data is, among others, information such as your name, your address,
date of birth, sex, e-mail address and telephone number and photograph.
You declare your
consent to your data being released to other participants or members and allow
the use of search functions or other tools to facilitate communication between
participants or members. Functions like these can be deactivated in your
You also declare your consent to us or the congress organiser forwarding your
data for consulting, advertising, market or opinion research purposes to
industry partners whose stand you visited during the event and whom you
permitted to scan the QR code of your name badge. You may revoke your consent
to this at any time by sending a corresponding email to firstname.lastname@example.org.